Writing an appreciative Memo

Memos

Memos and letters are the types of communication that are most commonly used in business communication. Both of them are used for similar purposes, But memo is some how quiet different from letters.

The main points where we can see the clear difference are: Memorandums are very commonly used within an organization as a part of internal communication.

· Memos are usually non-traditional and direct in style.

· Memos do not pay attention to any thing like salutation.

· Memos are short and to the point.

· Memos even do not have complimentary closing.

· Memos’ follow identical format that is very different from letter

Memo Format:

Memorandum Date: To: From: Subject:

Text of Memo

Important things to must remember about memos:

• The body or message area of memo is the “core” of memo. Your message here must be concise, clear good-written and well organized.
• To make your point prominent and readable you can use headings, subheadings and so on.
• Use of bullets and numbering is also a good idea to write list of things.
• You can also give conclusion, if you wish to make request.
• Your memo for instance continues to a second page, there is no need to use letterhead or repeat the date:, To:, From:, Subject etc.
• If there is some attachments, add the notification at the very end of memorandum, right above the bottom margin and against the left margin. Identify attachment on the following way—Attachment: Exhibit I.